Joint Meetup - 2018

April 06, 2018

As last year, different meetup groups from Bangalore joined hands to do a joint meetup on 24th March’18 at Walmart Lab’s office. This year 9 meetup groups participated AWS, Azure, CNCF, DevOps, DigitalOcean, Docker, Elastic, Kubernetes and Kubernetes and OpenShift.

To have some seriousness around RSVPs, we followed the simliar approach as we did last year. We charged INR 250/- for registration. As Walmart sponsored the event venue, food etc, we really did not have any expenses. Later I’ll talk about on what we did with collected money. We sold ~150 tickets, within first week of event announcement and that is even without the agenda. We got similar response for CFPs as well. Overall we got ~50 CFPs and as we could do only one track, we had to select on 8-9 talks. After we announced the agenda, all the tickets were sold in no time. While doing the registration, we asked people which meetup group they belong but we added one extra option None - I just belong to Technology :) and interestingly 161 people from 396 chose that.

The CFP seletion team really had hard time in selecting just 9 talks from all the submitted CFPs. Thanks to everyone who showed interest and confidence in our community driven efforts. At the end, we had following agenda :-

We had very energetic environemnt on the event day. ~380 people attended the event. All of the talks were very technical and speakers made sure that they are useful to our audience. Unfortunately we could not record this time. Next time we’ll plan to have dedicated team to handle it.

With registration we received ~73K INR after deducting the payment gateway fees and GST. As we are doing this as non-profit, the amount it spent as following:-

  • Donation of INR 30,312 to Akshar Bharati, which provides libararies underprivileged children between age group 5-15. Thanks to our 5 speakers, who chose to donate their gift amount for this cause.
  • Amazon gift coupon of INR 5750 to our other 4 speakers
  • Amazon gift coupon of INR 2000 to 10 winners from quiz, we did towards end of the event.

Thanks to all ogranizers from different meetup groups for coming together to make it happen. And thanks to Walmart and volunteers who managed logistic support to us for the event. Special shout out Deepak, Jeevan, Anirudh, Karan, Jasnoor and Krishna for sharing the workload of this event.

This is our largest community driven event in last 2 years and we agree that there were some shortcomings. Some of partcipants were unhappy about them. We tried our best be make tha experience as smooth as possible and would improove on that.

So now What Next ? We, as organisers think that this model works and we should take to next level. Following are thoughts about that, from some of us :-

  • Keep it non-profit
  • Keep participation (registration) fee low
  • Request for sponsorship on different logistics items - Venue, Food, Video Recording etc
  • If there is remaining money, donate for social cause

If all goes well, we’ll one more such event in later part of this year. Let us know what do you think !!